There is much that can be said for the positives of automated data capture and collection. Using an electronic system cuts down on waste, increases efficiency and savings on supplies and, most importantly, drives cost savings.
CBR recommends that businesses go beyond simply scanning in their paper pieces, especially when the items in question are forms generated in-house by a business. Instead of wasting resources by copying, printing and distributing, an online form simply and efficiently transmits data to the intended recipient. The time component of receiving a completed form is also drastically reduced, another way in which effectiveness is increased.
Besides forms and informational files, the smaller uses of paper should also be considered. PC Magazine recommends that companies use digital solutions for taking notes as well as making to-do lists to contribute to the overall paperless atmosphere. Although these are smaller components as compared to overall business process automation, eliminating these uses of paper will eventually add up in terms of overall money saved.
One piece of ancillary advice: Although it may sound simple now, the transition to a paperless operation needs to include a designated time to destroy paper copies that contain any sort of sensitive information.