Adopting an automated data collection system can be a great move for an organization because it will likely speed the workflow up and make the company much more efficient. However, data governance professional Jim Merrifield wrote in an Association for Information and Image Management blog post that automated solutions must be complaint and be easily defensible in a court of law. This means making sure the document management system is properly collecting data and keeping records for an appropriate amount of time.
Software from Binary Office will ensure that the automation, collection and processing of these documents are all compliant with the laws the organization must abide by. For legal departments, controlling eDiscovery costs can be essential because there are often many siloed pieces of technology. This is not the case with tools from Binary Office because it offers businesses the ability to easily centralize documents and control them.
Similar to how you can’t just randomly throw personal items around at home and expect to find them later, the same rule stands with data and documents as well, Merrifield said.
“As records managers, we need to stop hiding behind our boxes and take the lead on this initiative and make our companies aware that there is automation that finally meets these previously unattainable goals that we have had for years,” he wrote. “The software is there to make our life much easier; we just need to embrace it.”
Financial professional Joe Pitzo wrote for Bank Systems and Technology that utilizing technology such as automated data collection can be helpful to capture the right data from the correct sources, decreasing the amount of fraud by better securing information and reducing any issues with record management. Electronic management of compliance rules should make operations more efficient by taking human error out of the equation