Organizations are now readily accepting optical character recognition technology. According to industry professional Don Dew writing an Association for Information and Image Management blog post utilizing OCR to improve automated data collection and a business’ workflow can do amazing things for a company, but speed and accuracy depend on correct implementation of these products.
Dew said there are some key factors to understanding and properly adopting the new technology, including first understanding the process that is taking place.
“Recognition technology approaches the process of reading information differently than humans,” he wrote. “After all input images are fed to the software, the technology recognizes certain words and then divides them into two different streams – either accepted answers or rejected answers. Accepted images have a high probability of correct recognition, while rejects include words that cannot be accurately recognized. ”
Other important parts of OCR to remember include:
- Getting the full benefits likely means utilizing business rules and contexts
- Avoiding common misconceptions about the technology will be important to help properly utilize it
- Figuring out that there are certain limitations to the technology will be essential to proper use
Utilizing OCR-enabled software from Binary Office will bring some great benefits to an organization, including ridding them of the paper-based business processes that have slowed many companies down exponentially. With updated business process automation tools, businesses should see some great improvements in their workflows.
WiseGEEK said OCR systems can be great for businesses as it will convert pages into computer-readable text into searchable texts almost instantly. In past years, organizations would have to dig through pages to find files. Now, it can be as easy as typing in a word or phrase. This can help cut down on the amount of manual work employees have to undertake.