Electronic billing is an easy way for organizations to begin a paperless initiative. The company can utilize the effort for the documents they receive and offer the paperless option to customers as well to maximize their benefits. Here are a few reasons paperless billing is more advantageous than the hardcopy alternative:
1. Helps automate finances
Forms automation will ensure that payments are made before the cutoff date in order to avoid late fees. Many people can lose their bill and forget about the deadline. With paperless billing, the form is sent directly to the client’s email. Many can even utilize an automatic payment feature to take care of recurring monthly bills, according to thedailygreen.com. This will also help individuals and organizations keep better track of their finances and ensure that no installments are missed.
2. Better security
Paper documents sent through the mail can be easily lost or intercepted, making clients vulnerable to identity theft. Paperless billing goes straight to the user and gives them more control over their information, according to Automatic Finances. Shredding personal information is typically recommended to deter thieves and protect paper documents. With electronic billing, however, the documents can be harder for malicious parties to access, preserving the client’s data.
3. Multiple savings
One of the biggest reasons to switch is the cost and time savings compared to paper bills. According to John Bergquist, of paper automation company Binary Office, automated processes can significantly reduce the time needed to perform a task, helping improve employee productivity. The cost savings associated with printing and postage fees also contribute to paperless’s benefits.
Paperless billing is a simple yet effective way to begin the virtualization process and reap the benefits associated with the switch. The advantages of automated payments, security and savings will help make the organization more efficient and contribute to its overall success.