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  • January 28, 2012

Binary Office

Paperless Office Made Easy

  • Home
  • Core Offerings
  • Paperless Office Pains
    • Document Management
    • Automated Data Collection
    • Business Process Automation
    • Electronic Forms
    • Document Storage
    • Cloud Document Capture
  • Solutions by Industry
    • Accounts Payable / Receivable
    • Small Hospitals
    • City & State Tax Department
    • Mail Room
    • Legal Departments
  • The Software Behind It All
  • eDiscovery-software

    eDiscovery Software

    It is estimated that the number of criminal and civil cases brought to trial or ending in arbitration on an annual bases is over 30 million in the United States alone.  Increased volumes of lawsuits and files to manage plus recent amendments to the Federal Rules of Civil Procedure (FRCP) allow a much shorter time to produce information relevant to a lawsuit. …
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  • cloud-document-capture

    Cloud Document Capture

    Cloud computing has IT smiling.  We’ll have you smiling with our cloud computing based document capture software.  From all departments processing inbound paper documents (or electronic files) all the way to your mail room, you’ll be on cloud 9 …
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  • infinivault

    Storage Solutions

    Let's Face It - Storage solutions are a headache wherever you go. There just never seems to be enough space! Your closet, under the bed, your garage, and especially on your storage servers. Whether you are outgrowing your data storage budgets or implementing a new-world order within your office we'll be your guide …
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  • eForms

    Electronic Forms

    When paper, paper packets, or MS Office files need to get routed around, that is generally a good fit for Business Process Automation.  However, when a process in your office needs to be driven by a form and what gets entered in each field on the form along the way, then eForms Software might be the answer.  …
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  • automatic-data-capture

    Automated Data Collection

    Binary Office offers several different products and delivery models including purchase or rent (SaaS) so we can fit the right one to your needs. Many resellers don’t offer more than 1 product much less multiple delivery models. We can help you eliminate manual data entry by using Automated Data Capture Software and scanners. …
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  • document-imaging

    Document Imaging and Management

    Filing paperwork is easily the one of the most hated aspects of a persons job. The easiest way to get rid of the file-cabinet is to get rid of the file, but you can put the matches away you won't be needing them. …
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  • eDiscovery-software
  • cloud-document-capture
  • infinivault
  • eForms
  • automatic-data-capture
  • document-imaging

We’ve Got The Cure

Most of our customers came to us while trying to find solutions to problems they faced with. We’ve organized this website to make it easy for you to find answers to your problems. For each of our core services we’ve identified common problems companies have and how we apply uniquely fitted solutions.

  • Automated Data Collection (11)
    • Inefficient Productivity Levels
    • Slow Decision Making
    • Exception Document Processing
    • Missed Profit Targets
    • Inability to Manage Growth
    • Remote Office Cost
    • Inaccurate Data
    • Cut expenses in core business processes
    • Cut expenses in non-revenue generating areas
    • Manually indexing is slow and expensive
  • Business Process Automation (6)
    • No Audit Trail
    • Where should that go?
    • No Visibility
    • What is the the status?
    • Multiple steps slow down our process
    • Business Process Automation (BPA) takes forever…
  • Cloud Document Capture (4)
    • Your Data is Outgrowing Your Storage Budget
    • Storage costs too much
    • Duplicate Files
    • I am running out of storage space.
  • Document Management (10)
    • Too many users = Too expensive
    • Multiple Locations
    • Servers + IT Staff = Too Expensive
    • Regulatory Compliance
    • Audits waste our time
    • One at a time, please!
    • Lost & misfiled documents
    • Duplicate Files
    • Looking for documents wastes a lot of time.
    • I am running out of storage space.
  • Document Storage (5)
    • Your Optical Jukebox Needs To Be Replaced
    • Your Data is Outgrowing Your Storage Budget
    • Governance & Compliance Isn’t Being Met
    • You Can’t Meet Your Backup Windows
    • Storage costs too much
  • Electronic Forms (5)
    • We route forms using email
    • We have lots of processes to put online
    • We need eForms but need to print them too
    • We have fillable PDFs on our website
    • Pre-printed Paper Forms

Quick Contact

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Accounts Payable / Receivable

High volume of customer inquiries

Vendors call to find status of their invoices. This wastes time trying to find where a paper invoice is at or is impossible until it is entered resulting in multiple calls. Desired/Actual …
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More Accounting Headaches

  • Duplicate Payments
  • Non-PO Transactions Are A Drag
  • Matching the invoice to the PO is time consuming
  • Our Invoice process is unique

Mail Room Headaches

Ingesting multiple document streams

In bound documents of all types, including paper, fax, e-mail, and EDI need to be ingested. Having IT develop multiple, separate solutions for these streams is expensive, difficult, and costly to …
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More Mail Room Headaches

  • Manual Data Extraction is slow and costly
  • Manual Sorting is slow and costly
  • Ingesting multiple document streams
  • Delay between arrival and scan

Small Hospital Hang-ups

No way to search and store HIM reports

Lab reports and X-ray reports, etc., although electronically created from the HIM system are printed and stored in file cabinets, creating extra work and expense. Desired/Actual Result: Store …
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More Hospital Hang-ups

  • No way to search and store HIM reports
  • HIM system has no electronic workflow
  • HIM system has no/weak chart attachment tools
  • Strict HIPPA requirements
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